Check Publish checkbox.
You can publish a report in any of the available Report Formats. Publishing a report in desired format will save time (of selecting report format) when it is viewed. Even if you publish the report in a selected format, you can view it in other formats, if needed. Select an output format from Report Format dropdown.
Note: A report published in RAW TEXT will not be available for view in any of the other formats.
Depending on the selected output type, you can select Delivery Options for the report. For example, to zip the file before publishing, ignoring page breaks, options specific to CSV or MS Excel output, etc.
Figure 15: Publish as task
In Save In, click to open object selector to navigate and open the folder in which you want to save the report. Object Selector’s features like multiple views, filtering and sorting makes it easier and quicker to find the desired folder. To save the report in users working folder, check User’s Working Folder.
Though not mandatory, it is always good to specify a unique File Name for the published report. To include date and time of report generation, check Suffix Timestamp Format checkbox and select a date format.
You can keep the published report output accessible to yourself (select Private) or make it available for all (select Public).
Permalink – If you want your users to get a published link that does not require sign in credentials, check the Permalink for last saved instance box.
Figure 16: Generating a Permalink
- View Output in – Specify the output type.
- Access Code – You can protect the report to be opened with the access code specified here.
Click Generate button to generate the Permalink.
Now you can proceed with other steps of setting up the task.
Note: Permalink is a license governed feature.
A published report is available as per its validity period. After the validity period is lapsed, the report is removed from the list.
You have the following validity options for report publishing:
- For ——- After Generation (For a specific time period after generation)
For example, for 2 months, 3 weeks, 6 hours, etc. Select this option button and specify the number followed by selecting unit (hour(s), day(s), week(s), month(s) and year(s)).
- Until End of This (Up to end of a duration from generation)
Select this option to keep the report published up to the end of the duration (hour, day, week, month and year). For example, at the end of this week, at the end of this year, etc.
- Till Date (Up to end of a specific time period)
Select this option button to keep report published up to a specific date. For example, July 30, 2020.
Note: Report will not be available after the period / time duration is over.
A published report is stored on Report Server. It is recommended that you specify an expiry date. Deletion of the expired reports will free up the server space.
An expired report cannot be retrieved back. You may backup the reports to keep the output. This will make sure you have the data with you at the same time server space is not remain occupied for a report output.
Getting parameter value in file name
You can set parameter value as part of a free form entry field.
To include a parameter in a file name, enclose the parameter name in <% and %> and specify in File Name entry box.
For example, Sales<%CountryCode%>Jan2020. Here, CountryCode is a parameter name that will be replaced by its actual value when the report is executed.